Imaging with SAP®

SAP® provides the component ArchiveLink™ in all versions of SAP, which allows for documents, whether they are paper or electronic, to be linked to their equivalent document in SAP and stored as images, PDF files, etc.

To achieve the following standard SAP imaging solutions a certified ArchiveLink product like Gamma Technologies ArchiveBridge is required:

Automated storage and management of incoming documents based on WebFlow.
Automated linkage and storage of incoming documents using bar codes.
Ad hoc processing of incoming documents.
Storage of outgoing documents: If SmartForms based documents are printed, faxed, or e-mailed, these can be automatically stored and assigned to a business object.
Print lists (reports) can contain, for example, data selected from a database for later revision, and can stored either alongside the printed versions or instead of them. Examples of print lists are account update logs in finance, warehouse stock, and logs.

As shown above businesses deal with a number of different types of inward documents. These documents can all be processed into SAP and linked to the original documents. This reducing the storage of paper and the loss of important documents, which can then be readily accessed through SAP.

Ascend has a number of years experience in implement imaging solutions within SAP. The process of an imaging project is as follows:

Design
Implementation and Testing
Training of the users
Go Live and Support

Depending on the solution implemented, for example accounts payable invoices or delivery notes, the process varies.

To view a particular scenario in detail click on one of the following:

More Information

Accounts Payable Invoices

Delivery Notes

Outward Archiving of printed documents